Release 13.6 – June 2026
Welcome to LearningBuilder 13.6, otherwise known as our “post-Academy special!” You asked, and we listened. Then we built. Now we share!
One highlight of this release is our new AI-powered Text Extraction tool, which we teased at our Academy product update review. A major offensive in our ongoing battle against manual data entry, this tool can extract data from end users’ uploaded documents — thereby significantly reducing the burden of entering information into the system.
Another notable feature is the new configuration change audit log, as well as more opportunities within the system to launch LearningBuilder’s Impersonation feature. Read on for all of the details:
Major Features
- AI-Powered Text Extraction for uploads. As we mentioned at LearningBuilder Academy, we’ve observed that Practitioners must frequently upload evidence of their learning activities (such as completion certificates) and then have to re-enter the same details into form fields by hand. Beyond the hassle of repeated effort, this process redundancy opens the door to typos and other data discrepancies. Our new Text Extraction feature uses AI to read uploaded files and automatically populate relevant form fields, so practitioners can spend less time re-keying information they have already uploaded. A necessary caveat, of course, is that Text Extraction is an AI-enabled feature and can make mistakes. Extracted values are displayed to the user for review, and the user is fully responsible for choosing which values to apply to their form. You can currently enable and explore Text Extraction in UAT, with production availability planned for the LearningBuilder 14.0 release.
- Configuration Change Audit Log. Both our LearningBuilder clients and our team configurators have requested that the system provide a log of configuration changes, including what was changed, who made the change, and why. With this release, LearningBuilder now maintains an audit trail of changes to system configuration tables. Each entry captures the event, which fields changed, the old and new values, and the administrator responsible for the change, giving programs a clear record of how their configuration has evolved over time. Better transparency means better troubleshooting, which means better (and faster) resolutions. This feature is currently available through a custom report rather than directly in the LearningBuilder interface.
Configuration Enhancements
- Competency Filter support on Next Generation Learning Plans. The Next Generation Learning Plan (introduced in LearningBuilder 10.0) now fully supports Requirements that use a Competency filter. When a Requirement has a Competency filter, LearningBuilder counts only the units from Activity Instances classified against the selected Competency Areas, and it sums those units from the Competency classification data rather than from units granted at the Activity Instance-level. Programs that rely on competency-based requirements can now use the V2 Learning Plan to enforce those requirements correctly.
- Filter Member and Member Role Attributes by Organization Affiliation. Member and Member Role Attributes can now be limited to offer only to people who hold the required Role (already supported) and belong to the same Organization that owns the current Workflow Instance. This keeps selection lists relevant and reduces the chance of choosing someone from the wrong organization.
- New Configuration Snapshot Views in System Insights. Nine new vInsights_ views make LearningBuilder’s workflow and learning plan configuration directly inspectable through the System Insights data layer. The views cover attribute definitions; workflow step sections, attributes, validation rules, and action behaviors; activity types; and learning plan task groups, pre-added tasks, and requirements. Analysts and support staff can now query the configuration structure, such as which attributes are on a workflow step or how a learning plan’s task groups are organized, without needing direct access to database tables. The views are also designed to support AI-assisted analysis and troubleshooting tools.
Usability Enhancements
- More Impersonation entry points. LearningBuilder’s Impersonate feature allows your staff to take action on behalf of an end-user — that is, a practitioner, an employer, an education provider, or any other role — including uploading documents, completing steps in the user’s application, and more. With this release, administrators can now start Impersonation directly from the Member Details third-level navigation bar, making it easy to see what a user sees from any Member Details page. Reviewers working on a practitioner’s Learning Plan in the Auditor and Eligibility queues can also start Impersonation directly from the Learning Plan quick actions menu.
- Audit Log for Staff Relationship Changes. Building on the Organization and Staff relationship changes introduced in 13.3, this release adds ways for administrators to see how those relationships have changed over time:
- An audit log accessible from the Entity view on the Staff List page,
- A new filter on the Staff List page that shows or hides ungranted records, and
- A new reporting view (RPT_Staff_Audit).
- The site footer displays the most recent database version date. The LearningBuilder site footer now shows the date of its most recent upgrade, making it easy to confirm which version your environment is running.
